Organizing a conference or congress is a big challenge, so here at PortoEvents we like to take the strain and we can organize pretty much everything that your event will need. Whilst we focus on Porto, we have access to a variety of venues in northern Portugal so if you are interested in having your conference anywhere in northern Portugal, please contact us and we should be able to provide the perfect venue for you.
The services that we provide include:
– Preparation of conference material – this may include not only printed material, but also electronic newsletters and other online material.
– Managing the on-line delegate registration system and all delegate correspondence.
– Designing a floor plan and layout of the venue ensuring that there are sufficient catering points and circulation space for delegates to network.
– Handling negotiations with support companies and assisting with hotel bookings, hiring of exhibition furniture and so on.
– Negotiating with the conference venue and ensuring that all elements of the contract have been met.
– Providing on-site registration staff, with a focus on friendly, professional, well-trained and multilingual individuals.
– Providing audio visual and technical support and ensuring that there is sufficient signage in and around the venue.
– Organizing conference catering and above all making sure that the quality of food and drinks is consistently high.
– Negotiating discounted rates at nearby hotels and putting in place an on-line booking system with a link from the main registration site.
– Organizing a social program for the conference including a cocktail receptions, gala dinners, refreshment breaks, tourist activities and so on.
– Organizing shuttle transportation to/from Porto airport and organizing transport throughout the event.
– Planning pre/post conference tourist options for delegates should they wish to extend their stay in Portugal.
In short, we can do everything to make your conference run smoothly and allow your delegates to enjoy northern Portugal at its best!